1.1 The websites, software, and/or plug-ins and associated services (collectively, the “We Thrive Events Platform”) are owned and operated by RyanJean Inc. operating as We Thrive Events (“We Thrive Events”).
Through the We Thrive Events Platform, We Thrive Events provides an event website by women for women to register their free and paid events, manage the ticketing, marketing and social media promotion of events for and about women, and provides a database for women across Canada to access and learn about support networks.
2. Our Privacy Statement
As used in this policy, “personally identifiable information” means information that can be associated with or relates to a person and would allow a party to identify you such as, for example, your name, address or location, telephone number, or email address or information from which a person could deduce your identity.
3. Types of Information Collected And How We Use It.
3.1 User Information
3.3 User Information – Event Organizers
As an Event Organizer we will collect additional Personally Identifiable Information from you. In some cases, we may collect your credit card information (e.g., your credit card number and expiration date, billing address, etc.), some of which may constitute Personally Identifiable Information, to secure certain payments. In addition, if you use our payment processing services, we will collect financial information from you (e.g., your bank account information or an address to send checks) as necessary to facilitate payments and information required for tax purposes (e.g., your taxpayer identification number). We may also collect or receive Personally Identifiable Information from third party sources, such as third party websites, your bank, our payment processing partners and credit reporting agencies.
3.4 Obligation for Event Organizers regarding Attendee Information
* obtaining any necessary consent for collection, use and disclosure of Attendee Information including disclosure of Attendee Personally Identifiable Information to We Thrive Events as part of your use of the Service;
* verifying, amending or deleting Personally Identifiable Information at the Third Attendees’ request;
* obtaining any necessary consent for sending of commercial electronic messages to Attendees.
3.5 User Information – Attendees
If you register for a paid event, you will provide financial information (e.g., your credit card number and expiration date, billing address, etc.) some of which may constitute Personally Identifiable Information. In addition, Event Organizers can set up event registration pages to collect Personally Identifiable Information from Attendees in connection with registration for an Event Organizer's event listed on the Service. We Thrive Events does not control an Event Organizer's registration process nor the Personally Identifiable Information that they collect. Personally Identifiable Information collected on behalf of Event Organizers is provided to the Event Organizer of the applicable event in accordance with our policies concerning transfer of Personally Identifiable Information, below. We may also collect or receive Personally Identifiable Information from third party sources, such as Event Organizers, other Attendees, social media or other third party integrations, your credit card issuing bank, our payment processing partners or other third parties. If you register for an event as an attendee, we will process your Personally Identifiable Information to help administer that event on behalf of the Event Organizer (for example, sending confirmation, promotional and feedback emails, processing payments, etc.) and to help the Event Organizer target, and understand the success of, their event and event planning (for example, providing event reports, using analytics to gain insights into the effectiveness of various sales channels, etc.). In these circumstances, We Thrive Events merely provides the "tools" for Event Organizers; We Thrive Events does not decide what Personally Identifiable Information to request on registration forms, nor is it responsible for the continued accuracy of any Personally Identifiable Information provided. Any questions that you may have relating to your Personally Identifiable Information and your rights under data protection law should therefore be directed to the Event Organizer as the data controller, not to We Thrive Events.
3.6 Use for Our Marketing Purposes
Where you have consented, we may use your Personally Identifiable Information to contact you in the future for our marketing and advertising purposes, including without limitation, to inform you about services or events we believe might be of interest to you, to develop promotional or marketing materials and provide those materials to you, and to display content and advertising on or off the Service that we believe might be of interest to you.
3.7 Updating and Correcting Information
You may change any of your User Information directly through the We Thrive Events Platform. You also may update your User Information by sending us an email at info@WeThriveevents.com or writing to us at We Thrive Events, 125-720 King Street West, Suite 2000, Toronto, M5V 3S5. Please indicate your name, address and email address, and what information you would like to update when you contact us.
3.8 Log Data
When you use the Service, our servers may automatically record information that your mobile device sends whenever you download a mobile application (herein called “Log Data”). This Log Data may include information such as the mobile device type, Internet Protocol (“IP Address”), information you search for on our Service, access times and dates, metadata concerning the files you upload, unique device identifier, approximate geographic location, time zone, and other statistics and information.
3.9 Aggregate Information and Non-Personally Identifiable Information
NonPersonally Identifiable Information is information that does not identify a specific user. This type of information may include occupation, language, and other statistics. We may disclose aggregated information that does not include User Information and we may disclose NonPersonally Identifiable Information and Log Data to third parties for industry analysis, demographic profiling, analytics, or research. Any information or Log Data shared in these contexts will not contain User Information.
We and our service providers (for example, Google Analytics), may collect information using cookies or similar technologies for the purposes described above and below. Cookies are pieces of information that are stored by your browser on the hard drive or memory of your computer or other Internet access device. Cookies may enable us to personalize your experience on the Service, maintain a persistent session, passively collect demographic information about your computer, and monitor advertisements and other activities. The websites of the We Thrive Events Platform may use different kinds of cookies and other types of local storage (such as browser-based or plugin-based local storage).
3.11 No Linking
We do not intentionally link browsing information or log data to the User Information you submit to us. We use this information for internal purposes only, such as to help understand how the Services are being used, to improve our Services, and for systems administration purposes. We Thrive Events may use a third party analytics provider (for example, Google Analytics to help us collect and analyze non personal browsing and site usage information through operation of our Services for those same purposes.
4. Release of User Information
4.1 Service Providers
To provide the Service, We Thrive Events may employ certain trusted third party companies and individuals (“Service Providers”) to facilitate our Service, to provide the Service on our behalf, to perform Service-related services (e.g., maintenance services, database management, analytics and improvement of the Service’s features) or to assist us in analyzing how our Service is used. However, we do not grant these entities any rights to use, and contractually restrict them from using, any User Information for any purpose other than facilitating the Service.
4.2 Release of User Information
We may share certain User Information with third parties such as our business partners, Service Providers and authorized third-party agents in order to provide the Service, including, for example, processing of credit card or financial transactions by third-party agents. Account information, payment information and credit card holder data may be transferred, processed and stored outside Canada by third party processors which We Thrive Events engages to complete subscription or other payments. We provide these third parties with the minimum information required to complete the service or transaction and the third parties are not permitted to use this information for any purpose other than completing the requested service.
4.3 Release to Event Organizers
We Thrive Events may allow Event Organizers to use our email tools to contact Attendees for their current and past events, so you may receive emails from our system that we send on their behalf. If you registered for an event on the Service, your email address is available to that Event Organizer. When you purchase tickets to, register for or donate to an event, or otherwise provide Personally Identifiable Information to an Event Organizer through the Service, we provide the Personally Identifiable Information to the Event Organizers of such event or related fundraising page. In some instances, an Event Organizer may appoint a third party, which may or may not be affiliated with the Event Organizer, to create an event or fundraising page on its behalf (we Call these third parties ("Third Party Event Organizers"). In that case, we may provide your Personally Identifiable Information to the Third Party Event Organizers on behalf of the Event Organizers. We are not responsible for the actions of these Event Organizers, or their Third Party Event Organizers, with respect to your Personally Identifiable Information. It is important that you review the applicable policies of the Event Organizers, and if applicable and available, their appointed Third Party Event Organizers, before providing Personally Identifiable Information or other information in connection with that event or related fundraising page.
4.4 No Release for Marketing Purposes
We Thrive Events will not share, sell, rent, trade, or disclose User Information to any third parties for marketing or commercial purposes, unless you have granted us permission in writing to do so.
4.5 Release Required by Law
We Thrive Events may collect and share User Information and any other information available to us in order to investigate, prevent or take action regarding illegal activities, or as otherwise required by law.
4.6 Business Transfer
4.7 Registration with Outside Account
We may permit you to register for a user account, download, or otherwise use the Service by logging in with an account you have established with certain third party sites (including, Facebook, LinkedIn, Google, and PayPal) (hereafter, the “Outside Account”). By logging in via the Outside Account, you are granting us the right to access, use and store (if applicable) information (including User Information) on the Outside Account you choose (and your privacy settings on that Outside Account). The information you make accessible via your Outside Accounts will be available to through your User Account.
5.1 Data Retention
We will retain User Information for as long as your User Account is active or as long as needed to provide you with the Service. If you wish to cancel your User Account or request that we no longer use your information to provide you any services, you may delete your User Account by contacting us at [Provide Contact email]. We may retain and use User Information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. Consistent with these requirements, we will endeavor to delete User Information as quickly as practicable upon request. Please note, however, that there might be latency in deleting information from our servers and backedup versions might exist for a period of time after deletion. In addition, we do not delete from our servers files containing Non-Personally Identifiable Information that you have in common with other users. Absent your request to delete your information, we will retain User Information for a minimum of one year. We will destroy or anonymize your information within 3 years after it is no longer required to provide the Service or within 90 days of a request to delete your Personally Identifiable Information. However, if you are an Attendee, you understand that even if We Thrive Events deletes or anonymizes your PersonallyIdentifiable Information upon your request or pursuant to this Policy, your PersonallyIdentifiable Information may still be available in the Event Organizer's own databases if transmitted to the Event Organizer prior to We Thrive Events receiving or taking action on any deletion or anonymization activity.
5.2 Third-Party Sites
5.3 Information Security
The security of your information is very important to us. We use commercially reasonable security standards to protect the information collected and maintained through the Service and take appropriate measures to protect against any unauthorized access to User Information. We have put in place appropriate physical, managerial and technical procedures to safeguard and secure the information we store. Access to personal information stored on We Thrive Events’ servers or servers operated by third parties on our behalf is restricted to authorized personnel, including We Thrive Events employees and contractors employed to provide the Services. Any individuals having access to the information stored on such servers are bound by confidentiality agreements. However, no data transmission over the Internet is completely secure. As such, we cannot guarantee the security of any information you provide to us or guarantee that information may not be accessed, disclosed, altered, or destroyed by unauthorized persons.
5.4 Batch Notification
We will make any legally required disclosures of any breach or unauthorized disclosure that compromises the security, confidentiality, or integrity of User Information to you via email, through the We Thrive Events Platform, or other means without unreasonable delay, insofar as such notification is consistent with or required by (i) the legitimate needs of law enforcement or (ii) any measures necessary to determine the scope of the breach and restore the reasonable integrity of the data system or (iii) any applicable breach notification requirements.
5.5 International Transfer
5.6 Our policy towards children's information
We do not collect personally identifiable information from children under 13 without the consent of their parents or guardians. If a parent or guardian becomes aware that personally identifiable information of their children has been provided to us without the parents or guardians’ consent, they should contact us at info@WeThriveevents.com. If we become aware that User Information of children under 13 has been provided to us without parental or guardian consent, we will delete such information subject to and in compliance with applicable laws.
5.8 How to Contact us
Privacy Compliance Officer
We Thrive Events
125-720 King Street West, Suite 2000
Toronto, ON M5V 3S5